Send external email with form fields Sharepoint 2010 using workflow

Posted: March 22, 2012 in web

By default SP 2010 only alert internal email addresses within AD. One solution will be to build a workflow and manually add form fields to be included in the email.

-Open SP Designer
-Open SP site
-Click WorkFlows on the left panel
-Select List Workflow on the top with your custom list (make sure your custom list has a Choice field with a default value)
-Step 1 (add Condition on the top)
If Current Item: choicevar equals default value

-Still on Step 1 (add Action on the top Send an Email)
Put in the external email address on To: and fill out the rest.
To insert form fields values click Add or Change Lookup at the bottom. (you will get a text similar to this [%Current Item: City%]

-Hit Save, then Publish.

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